5 manual tasks every Non-Profit can automate with Power Automate 

What is Microsoft Power Automate?

Microsoft Power Automate, part of the Power Platform, is a low-code automation platform that enables organisations to create workflows across Microsoft 365 and beyond. These flows can connect apps such as Outlook, SharePoint, Teams, and Excel, while also integrating with external systems including fundraising platforms, CRMs, and accounting tools. 

Unlike traditional automation tools, Power Automate is designed to reflect your organisation’s unique processes and goals. Whether you’re automating donor communications or streamlining volunteer onboarding, you have full control over how workflows are built and what they achieve. 

If you’d like to understand how the platform could benefit your organisation, read our blog: Benefits and uses of Power Automate. 

5 everyday tasks non-profit organisations can automate using Power Automate

1. Donor acknowledgement emails

Automatically send personalised thank-you emails to donors after a contribution is received. This ensures timely communication, strengthens relationships, and reduces the need for manual follow-ups. 

2. Volunteer onboarding 

Streamline volunteer registration by automating form submissions, background check notifications, and welcome emails. Volunteers get the information they need quickly, while staff spend less time on administration. 

3. Grant application tracking

Create flows that track incoming grant applications, notify relevant staff, and update a central SharePoint list. This reduces the risk of missed deadlines and keeps everyone aligned. 

4. Expense approval workflows

Automate expense submissions and approvals by routing requests through Teams or Outlook. Managers can approve with a single click, and finance teams receive instant updates. 

5. Event management

Coordinate event logistics by automating RSVP tracking, sending reminders, and updating attendee lists in real time. This reduces manual coordination and ensures smoother execution. 

When Power Automate delivers the biggest impact for non-profits

Power Automate is particularly effective for non-profits that: 

• Rely on manual email, spreadsheet, or approval-based processes 

• Use Microsoft 365 tools such as Outlook, SharePoint, Teams, or Excel 

• Manage growing volumes of donations, volunteers, or grant activity 

• Need to improve consistency without increasing administrative overhead 

If your team spends time re-keying data, chasing approvals, or managing the same tasks across multiple systems, Power Automate can quickly remove friction from day-to-day operations. 

Why choose Microsoft Power Automate?

Many non-profits still rely on manual processes or disconnected tools that slow down productivity. Power Automate provides a flexible, low-code way to build workflows that integrate seamlessly with Microsoft solutions and your existing systems. 

With Power Automate, you can: 

• Build customised workflows with native Microsoft integration 

• Automate repetitive tasks across multiple applications 

• Connect securely to internal and external data sources 

• Create scalable, secure solutions backed by Microsoft Cloud 

Compared to manual processes, Power Automate enables faster execution, greater accuracy, and more time for your team to focus on mission-critical work. 

Get in touch

Microsoft Power Automate is more than just a workflow tool – it’s a platform for creating intelligent, connected processes that help your non-profit work smarter. 

If you’d like to explore how Power Automate could support your organisation, we’d be happy to have a conversation. Get in touch with us via email at info@pragmatiq.co.uk or call 01908 038110.